This Privacy Policy was last updated on: April 2, 2023

Bukhari International Pty Ltd ABN 49652365529 (“we”, “us”, “our”). This Privacy Policy details how we may use, story and disclose or handle in any way Personal Information that we may collect about individuals.

We may modify this Privacy Policy from time to time. If we do, the updated Privacy Policy will be posted on our website www.bukhariconsulting.com (the “website).

In this Privacy Policy, “Personal Information” refers to an information or an opinion about an identified individual or an individual who is reasonably identifiable, whether the information is true or not or is recorded in a material form or not. Please note that we may aggregate Personal Information from different sources (such as resumes, website, job advertisings sites, social media, professional networking sites, offline events, printed materials).

How we collect your Personal Information

Candidates

We will collect your Personal Information directly from you and from other sources including but not limited to, when you apply for a job via a job board, from Social Media sites such as LinkedIn, Facebook, Instagram and Twitter or when you provide us with you details during a promotional, networking or training event.

When you engage with us to provide you with work finding service by applying for a role or submitting your details to the company you become a Candidate of Bukhari International Pty Ltd. During our Candidate Registration process, we will collect your Personal Information directly from you, your CV, from employment referees and via online tests/checks you may perform at our request.

We may disclose your Personal Information to our clients for relevant job vacancies. Our clients may request additional Personal Information about you in relation to their job vacancies and requirements.

Your Personal Information will be securely stores in our systems.

• The categories of Personal Information we may collect include:

• Identity documents, including full name, previous names, gender and date of birth

• Evidence of your right to work in Australia, which may include a photograph, nationality, place of birth, birth certificate, passport information, driving licence, ect.

• Contact details including your email, home address and phone numbers so that we can contact you by email and text message

• Your job search criteria, preferences and expectations

• Your qualifications, skills, experience and training

• Current and desired renumeration and other benefits

• Educational and employment history

• References

• Other information that you or your references provide to us including personal feedback and notes of our interactions in relation to your suitability for employment

• Technical data including internet protocol (IP) address, browser type and version, time zone setting and location, browser plug-in types and versions, operating system and platform and other technology on the devices you use to access this website. We may also receive technical date about you if you visit other websites employing our cookies

• Usage data including information about how you use our website and services

• Marketing and communications data including your marketing and communications preferences

To provide you with work finding service our recruitment specialists will send you job alert emails matching your job search criteria and preferences. From time to time, you may also receive job alerts which our specialists consider you may find interesting. You can stop receiving these alerts at any time by clicking on the unsubscribe link contained in the job alert email.

Sensitive Information

Details about you unspent criminal convictions, court proceedings, or any pending proceedings relating to an offence to an offence committed or alleged to have been committed by you is only processed if it is relevant upon request of our clients and in accordance with the restrictions imposed by law. We may be obliged to disclose unspent criminal convictions and criminal proceedings to our clients so that they can determine if these are relevant to your suitability for a role within their organisation. If you disclose sensitive information to us, we will only collect this with your consent.

Our Clients and Suppliers

If you are a Client or a potential client we will collect and process information about individuals in your organisation. We may enter the individuals name and business email address into our database as a designated corporate point of contact for that organisation, together with the individual’s other business contact data. Usually, the only Personal Information we process about a corporate contact is the individuals name for the purpose of contacting the organisation in relation to our services. If the individual corporate point of contact is also a registered candidate, we may be processing additional Personal Information for work finding and other purposes as described in this Policy. The source of a corporate point of contact may be the individual themselves, or their name and business details may be provided to us by a member of their HR or Procurement department or another hiring manager or existing business contact or a candidate we have placed at the organisation. We may also obtain these details from websites, social media and other sources. We may send business to business email marketing to corporate points of contact. An individual corporate point of contact can ask us at any time to stop sending business marketing emails to their business email address by contacting us.

Referees

If you are a referee, we collect information that is reasonably necessary for us to determine a candidate’s suitability for work with us or through us. The main types of information we collect about referees are:

• Your contact details including your address and telephone numbers

• Details of your job title/description

• Your opinions about a candidate and their suitability for work with or through us.

Using this Website

When you use this website, we may ask for certain Personal Information including your name and contact information (email and phone number). Depending on the nature of your enquiry or activities on our website, we may also ask for your job search criteria and preferences, employment experience, salary, and other background information. You can request us to send you job alerts through the website by completing your job search criteria and preferences. You can stop receiving these job alerts at any time by clicking on the unsubscribe link contained in the job alert email. If you do not provide such information, we may not be able to provide you with access to certain services and functionality of the website or with any other services you request.

How we use your Personal Information

We will only use your Personal Information for the purposes for which we collected it, and will not use or disclose any information about you without your consent, unless the use or disclosure is:

• For the purpose of disclosing information to our clients where necessary and appropriate in connection with the provision of a service to you.

• For the purpose of disclosing information to companies and individuals we employ to perform business functions and services on our behalf, on the basis that such companies and individuals must protect your Personal Information and may not disclose or use it for unrelated purposes. Such functions may include, for example, hosting our Web servers, analysing data, providing legal, accounting and marketing services

• Permitted under the Privacy Act 1988 (Cth) as a permitted general situation or a permitted health situation

• Necessary to provide you with a product or service which you have requested

• To the extend necessary or appropriate to government agencies, advisors and other third parties in order to comply with applicable laws, the service of legal process, or if we reasonably believe that such action is necessary to

(a) comply with a law requiring such disclosure;

(b) protect the rights or property of Bukhari International or its affiliated companies;

(c) prevent a crime or protect national security;

(d) protect the personal safety of the users or the public;

(e) to assist the investigation of an offence by a law enforcement authority; or prevent a serious or imminent threat to an individual’s life, health or safety or public health or safety; or

• As part of an automated solution to assess your suitability as a candidate for roles and for the purpose of considering your suitability for other, similar roles.

We will also disclose your Personal Information for other legitimate business purposes such as producing statistics, analysing how successful our marketing campaigns are, the number of visitors to our website and complying with other contractual, legal and regulatory obligations and duties.

If you provide us with information about third parties, we will assume that the third party in question has given you permission to do so and to Bukhari International collecting, processing and transferring their Personal Information to the exact same extent as yours.

Our success is dependent on efficiently matching candidates to clients’ vacancies. Our recruitment specialists decide which candidates to shortlist for a specific client’s job, based on their expertise, knowledge of the job market, insight into the client’s business and requirements of the role, candidate discussions and other relevant criteria. Clients’ (through their hiring personnel) decide which candidates to select for interview (if any). Our clients’ hiring personnel make the final decision on which candidate to select for their job (if any) and ultimately to proceed to hire/employ the candidate.

Disclosing your Personal Information to Third Parties

To the extent necessary or appropriate and without notifying you, Bukhari International may disclose your Personal Information to external third parties (who are not members of Bukhari International group of companies) in the following circumstances.

To third parties we employ to perform business functions and services on our behalf. Examples of service providers include background screening and verification services, data storage facilities in the Cloud, hosting our Web servers, managing job posting applications via our third-party provider, analysing date and producing statistics and legal, accounting, audit and other professional services.

To government agencies including the Australian Tax Office, law enforcement agencies, regulatory and supervisory authorities, credit references agencies, and third parties performing sanctions and terrorism checks.

To comply with applicable laws, the service or legal process, or if we reasonably believe that such action is necessary to

(a) comply with the law requiring such disclosure;

(b) protect the rights or property of Bukhari International;

(c) prevent a crime, protect national security or for fraud detection or prevention; or (d) protect the personal safety of individuals using our website or members of the public. To third parties whom we may choose to sell, transfer, or merge parts of our business or our assets. Alternatively, we may seek to acquire other businesses or merge with them; and

To third party IT consultants carrying out testing and development work on our IT systems, other service providers (including providers of relevant IT solutions) who we may appoint as data processors and who may be based outside of Australia where your date may be stored.

Where applicable, we will impose appropriate contractual, security, confidentiality and other obligations on to third party service providers and processor we have appointed, based on the nature of the services they provide to us. We will only permit them to process your Personal Information in accordance with the law and our instructions. We do not allow them to use your Personal Information for their own purposed and when our relationship ends, we will ensure your Personal Information is securely returned or destroyed or anonymised so that you can no longer be identified.

Data security

Bukhari International will endeavour to take reasonable steps to protect Personal Information from misuse, interference, loss, unauthorised access, modification or disclosure. You should note that the internet is not a completely secure method of transmitting information and, as such, we are not responsible for the security of any information send or received over the internet. Furthermore, Bukhari International may disclose and you consent to such disclosure of Personal Information to Bukhari International servers and electronic systems located outside the country where you are located. However, this does not change our commitment to keep your information secure.

Access requests and correction

You are entitled to request access to any Personal Information that we hold about you, and you can do this by contacting us at [email protected]. You may request that we correct Personal Information that is inaccurate or out of date.

If you have any concerns or complaints about how we handle your personal information, or if you have any questions about this policy, please contact us by emailing [email protected].

In most cases, we will ask that you put your request in writing to us. We will investigate your complaint and will provide our response within 30 days.